Right Fit Recruitment Limited is committed to protecting the privacy and security of your personal information.
The purpose of this policy is to outline how Right Fit Recruitment collects, retains, and processes your personal data, ensuring your awareness of your legal rights concerning data processing.
Right Fit Recruitment is obligated by data protection regulations to inform you about the details presented in this privacy notice. This notice may be subject to updates at any given time.
Why We Collect Your Personal Data
Right Fit Recruitment gathers your data exclusively for the purpose of delivering recruitment consultancy, advisory, and employment services.
Right Fit Recruitment will solely utilise your data for the above purposes and will adhere to legal obligations. We will refrain from contacting you for any other purpose.
What Information Do We Collect From You And Why?
The types of data collected vary depending on the specific service that you have requested, ensuring that only necessary information is gathered.
The information that we may collect includes, but is not limited to:
| Information | Reasoning |
|---|---|
| Full names | Initial identification and establishing your unique identity. |
| Date of birth* | Along with your name, this further confirms your identity. |
| Contact information | Essential for communication and correspondence. |
| Place of birth and nationality* | Used to establish eligibility to work on the IOM. |
| Work permit status/proof of right to work | Legal obligation to ensure eligibility to work on the IOM. |
| National Insurance & Tax Identification number | May be required to obtain references. |
| Documents to prove identity or address | Legal obligation to verify your identity for our clients and services. |
| Current/future employment details | Vital information to ensure we can best assist you. |
| Recent payslip | Used to verify current employment. |
| References | Used to verify information provided for our clients. |
| Educational certificates | Used to verify information provided for our clients. |
| CV | To assist us in providing our services. |
| Former names | May be required to obtain references or conduct background checks. |
| Marital status | Some criminal and background check services require this information. |
| Absence history | Ensure fit and proper persons. |
| Dismissal/grievance details | Ensure fit and proper persons. |
| Criminal history and police records* | Some clients wish to review this as part of their screening. |
| Credit or bankruptcy history* | Some clients wish to review this as part of their screening. |
| Appearance on government watch or sanction lists* | Some clients wish to check for this |
| Address history | Some criminal and background check services require this information. |
| Employment history | Some clients wish to verify employment/activity over a certain period of time. |
| Educational history | Some clients wish to verify education/activity over a certain period of time. |
| Professional qualifications/memberships | Some clients wish to verify standing of professional participation or completion of professional development. |
How Long Do We Keep Hold Of Your Information?
We will retain your information for as long as you express a wish to be a candidate with Right Fit Recruitment. This includes retaining your information when you have found work or suspended your job search, as you may engage with us again for future opportunities. By signing up as a candidate, you consent to the holding and processing of your personal data by us, for the purposes outlined above.
You have the right to withdraw your consent at any time by contacting us by email or phone. Please note that once consent is withdrawn, your information will be deleted from our system. If you wish to rejoin as a candidate in the future, we will need to collect your information again.
Who May We Share Your Information With?
At Right Fit Recruitment, your privacy and data security are paramount. Rest assured that we adhere to a stringent information sharing policy:
- We only disclose specific information to potential employers, which will include your CV and other details as requested by the employer. We will share this having collected your explicit consent to do so. Your authorisation is vital before any sharing occurs.
- For essential pre-employment screening such as but not limited to, criminal checks, and credit assessments, we partner with authorised third parties. We will always notify you in advance about any shared information and obtain your consent before initiating these checks.
- It is important to note that Right Fit Recruitment will only transfer data to potential recruiters based in the Isle of Man, UK and European Economic Area.
- Be assured that your data privacy is of utmost importance to us. We never engage in the sale of any collected information.
Safeguarding Your Data
At Right Fit Recruitment, we prioritise the security and confidentiality of your data. Your data is stored securely within our internal system, accessible exclusively to Right Fit Recruitment’s authorised staff. This access is limited to ensure your data’s confidentiality and is used solely for the purposes set out above.
Accessing Your Data
At Right Fit Recruitment, we respect your rights regarding your personal data. Here is how we handle your data access and accuracy requests:
- You have the right to request access to your personal information in our control. To do so, please email us at andrew@rightfitrecruitment.co.im, specifying the data you would like to access. We will respond to your request within one month. If, for any reason, we are unable to fulfil your request, we will inform you of the reasons behind our decision.
- If you believe that the information we hold about you is inaccurate or incomplete, please notify us promptly. We will take immediate steps to review and rectify any incorrect data. During the correction process, we will restrict the processing of the inaccurate information and keep you informed once the necessary corrections have been made.
Know your Rights
Under certain circumstances, you have legal rights which we will support that include:
Correction: You can request us to correct any incomplete or inaccurate personal information we have about you.
Erasure: You can ask us to delete or remove your personal information when there’s no valid reason for us to continue processing it. You also have the right to request deletion when you’ve exercised your right to object (see below).
Objection: You have the right to object to the processing of your personal information.
Restriction: You can request us to suspend the processing of your personal information, such as if you need to verify its accuracy or reason for processing.
Data Transfer: You can request the transfer of your personal information to another party.
If you wish to review, verify, correct, or request erasure of your personal information, object to its processing, or ask for a transfer of your data to another party, please get in touch with us at andrew@rightfitrecruitment.co.im.
You also have the right to lodge complaints with the Isle of Man Information Commissioner. For more information, visit www.inforights.im.